Los Alamos Photo Club Issues Call For Photos For 27th Annual Los Alamos Photographers’ Show April 3-27


The Los Alamos Photo Club (LAPC) announces their annual photo show, Monday, April 3 through Thursday, April 27, in the Step-Up Gallery (https://stepupgallery.org/) on the upper level of the Mesa Public Library.

Entries will be accepted from anyone who lives or works in Los Alamos County or the surrounding area. There is generally no limit to the number of entries one may submit. However, if the available display space will not accommodate all entries, entries from Photo Club members will have preference. Nevertheless, each entrant will be able to display at least one photo. Space availability has not been an issue in the past.

There are several changes in arrangements for this year’s Photo Show. Please read this carefully. A complete copy of this Call for Entries, including the Supplemental Information referred to below, is at:  https://groups.io/g/lapc/wiki

For clarification of any information in the call, send an email to laphotoclubshow@yahoo.com.

How to Enter

Send entry information by Tuesday, March 28 to laphotoclubshow@yahoo.com with the subject line: “Description of entries for 2023 LAPC show by [name of photographer]”. 

For each photo you wish to enter, include the following on separate lines. 

  • Your Name (Required): e.g. Jane Doe
  • Title (Required): e.g. Red Rocks of Los Alamos 
  • Brief Description (Optional): e.g. Shot with Canon 20D, ISO 100, f/8 on December 25, 2008
  • Sale Price or NFS (if you do not list a sale price, we will assume Not for Sale)
  • Your web site (Optional) 
  • Your contact: e-mail and/or phone number (required if your entry is for sale; otherwise, optional)
  • Priority for hanging (Required): e.g. 1, 2, 3, …
  • Frame Size (Required): e.g. 12 by 16 inches
  • Note that there will be no Club or Library insurance coverage for photos in the gallery

The club will provide a 4” by 5” display label for each entry using the above information. On occasion, all the information about an image the entrant wishes to include may not fit on the label.  In that event, entrants are encouraged to create their own placard or note sheet up to approximately 8.25″ wide by 5″ tall to place below the photo. 

Entrants are encouraged to provide a bio/artist statement to accompany their photos. Guidelines for this statement are found in the Supplemental Information below.

Images are accepted on paper prints, canvas, acrylic, wood, and metal.  All paper prints should be framed unless they are mounted on a backing surface such as Xposer.  All entries should have a wire or a way to accommodate the hooked hanging rod supplied by the Gallery.  On the back of each picture make your own label with your name, phone number, email address and the title. Please include your ranking of #1, #2, #3, etc. This ranking will help us if we need to limit the number of photo entries. 

After you submit your entry information, you should receive a confirmation e-mail within a few days, or at the latest by Wednesday, March 29, 2023.

Entrants may provide a location in the Gallery they prefer to have their photos hung in. Requests will be honored if possible. A map of the Gallery is part of the Supplemental Information and at https://groups.io/g/lapc/wiki

Schedule and Details

  • Tuesday, March 28. Last day to submit entry information (unless prior arrangements are made)

Entry information (as described above) is due. Send any request for a late entry to laphotoclubshow@yahoo.com with the subject line: “Request for late entry”

  • Thursday March 30 and Friday, March 31. Drop-off 

Bring your photos to the Step-Up Gallery on the upper level of Mesa Public Library on Thursday, March 30, between Noon and 7 PM, or Friday, March 31, between 10 AM and Noon. Gallery Manager Diane Stoffel and an LAPC representative will be there. You will be able to preview your photo labels and make corrections or changes if needed. 

If you will not be able to bring your photos to the Gallery during the drop-off times, you may ask for help. Send an email to: laphotoclubshow@yahoo.com by Tuesday, March 28, with the subject line: “Need help getting photos to the gallery”. If you have special hanging instructions, please include them in your e-mail.

∙         Friday March 31 and Saturday, April 1. Hang photos

Note that the library has recently installed hanging hardware for all show entries.  Accordingly, entrants may hang their own photos using the provided hardware.  Gallery Manager Diane Stoffel and one or more Club members will be available for assistance and optionally will hang your entries if you prefer. Please let us know if you wish to have us hang your entries when you drop them off.  The Gallery will be open to hang entries on Friday, March 31, from Noon to 4 PM and on Saturday, April 1 from 10 AM to 4 PM.

Photo Show Book. As in recent years, we expect to publish a book of photos from the show. If you are unfamiliar with the book, an example may be available for viewing during the drop-off times. An online copy of the book from the 2014 Photo Show is available at https://98bb6bb1-0251-4a6b-b2f7-3ea480fe369c.usrfiles.com/ugd/98bb6b_20875d67cfbf42419764c87fb9791c85.pdf. Submitting your photos for publication in the book is a separate process and entrants will receive a separate email about this; see below also.

Occupancy limit in the gallery: At present there is no limit on how many people can be in the gallery at once. Los Alamos County may impose a limit, possibly at short notice. And, although you are not required to wear a mask in the gallery, it may be prudent, especially if you are a vulnerable person.  

  • Monday, April 3. Show opens.  Opening reception that evening from 5:30-7:00 PM. 

Exhibit opens for viewing. We will have an opening reception for the public on Monday, April 3, between 5:30 and 7:00 PM. LAPC will provide entrants, club members and the public with more details. 

  • Tuesday, April 11. Guided Tour.

We will have an in-person guided tour of the show between 5:30 and 7:30 PM. Entrants are invited to attend and describe their photos. The public will also be invited to attend. 

  • Thursday, April 27.  Last day of the show.
  • Friday, April 28 and Saturday, April 29. Pick-up days.

The show closes on Thursday, April 27. Please pick up your photos on Friday, April 28, between noon and 4 PM or Saturday April 29, between 10 AM and Noon. If you will not be able to pick up your photos on those days, please make arrangements for alternate storage/pick up well in advance. 

  • Saturday, April 29.  Last day to submit photos for Photo Show Book 

Submit your photo files for publication in the photo show book. Details will be provided by email to entrants

Note that the show will be open April 3 to April 27 according to the library hours, which are currently 10 AM to 8 PM Monday-Thursday, 10 AM to 6 PM Friday, 10 AM to 5 PM Saturday, and closed Sunday.

Village Arts offers a 15% discount on full framing of photos for the show as well as a 10% discount for mattes alone. For them to have time to fulfill your order, particularly if you wish to have it framed, please bring your order to Village Arts by March 15. Should you be unable to meet this deadline, please contact Village Arts directly.  They are located at 216 DP Road, Los Alamos. Their phone number is 505-661-2526.